Sculpture on the Scarp conditions of entry

Sculpture on the Scarp Conditions of Entry

Darlington Arts Festival
2 – 3 November 2019

Sculpture on the Scarp

Conditions of Entry

Sculpture on the Scarp is an outdoor sculpture exhibition displaying works in the Darlington Station Reserve (see attached map).


a.  Artists must be 18 years or older to enter.

b.  To be considered for exhibition, artists must provide the following before the closing date:

i.  A completed entry form

ii. Full payment

iii.  Up to three images or concept drawings of the work/proposed work. All images should be of high quality and identified with the artist’s name and title of the work and should correspond to the information supplied in the application form.

iv.  Complete design specifications for the work, including the dimensions and weight of the work and method of securing and stabilising the work.

c.  Artists must be available for a site visit in May.


A non-refundable administrative fee of $29 per artwork (GST inclusive) must be paid on line by PayPal or credit card for your application to be accepted. The entry fee is for each artwork submitted.


a. Artworks must be the original work of the artist.

b. Artworks must be recent and not have been exhibited in the Shire of Mundaring previously.

c. Recommended size of artwork is a maximum of 3m x 3m x 3m. Please contact the Coordinator if you wish to discuss exhibiting a larger work.

d. The artworks should take into consideration the safety of the audience including children who may attempt to play on the works; the effect of possible weather on the artwork; the stability of the piece; and ease of installation and removal for the artist and the volunteer crew. Engineering costs may be incurred by the artist.

e. No sculpture can include loud or amplified sound, nor fire. External polystyrene is not permitted.

f. Shortly after successful applications are identified, a site visit will be arranged with the Curator and the Install Coordinator. Engineering issues will be discussed and Engineering approval may be required, particularly for large or suspended works. *If you wish to exhibit a large or suspended work, please contact the Coordinator to discuss this prior to submitting your application.

g. Artists can submit more than one artwork but the curatorial team has complete discretion over which works are selected for exhbition and entry does not guarantee a space in the exhibition.

h. All exhibited works must remain on show for the duration of the exhibition.


Works will be exhibited in the Darlington Station Reserve. Please see the site map provided. There will be lighting of the exhibition space provided by Lighting Options Australia at night.

a. There is a limitation on the size and weight of the sculptures due to equipment available to assist and the capacity of the surrounding bush. The ground is firm and dry.

b. The bushland is not pristine but the surface needs to remain relatively intact and there should be no interference with tree roots. Plinths will not be provided.

c. It is possible that water could be provided to some sites. Please discuss this possibility with the Coordinator at sculptureex@darlingtonartsfestival.com before entering your work.

d. There is no fixed electricity to the site.

e. The Artist must agree that the installation should not affect the environment in a lasting manner. Trees must remain intact, rocks cannot be cut or drilled.

f. By submitting this application the artist(s) accepts that the site crew may need to remove or shift the artwork due to (but not limited by), considerations of safety, damage to the sculpture or potential damage.


A commission of 25% (and 10% gst if applicable) will be deducted from the sale price by Darlington Arts Festival.

The artist is responsible for ensuring that the artwork is ready to be delivered to any purchaser. Any repair is the responsibility of the artist. Artists will be contacted by an exhibition representative if their artwork has sold during the course of the festival weekend. All unsold artwork must be collected by the artist. Payment from any sale will be forwarded to the artist in the month after the Festival.


Selection of artworks and allocation of sites will be at the discretion of the curator. The curator will make the final decision on which works are to be exhibited and  shall reserve the right to reject any entry.


The judges may, at their discretion, vary any categories or decide not to make an award. The prize winner/s will be announced at the official Opening Night. The judges’ decision is final, and no correspondence will be entered into.


Our insurance is limited to third party insurance. Your artwork will not be insured by us. All care will be taken, however no liability is accepted for any loss or damage during transit, installation, on site during the festival nor at removal. Costs relating to additional insurance will be at the artist’s expense.


Twenty-four-hour voluntary surveillance  will be provided with back up from security guards at night. The guards will be in close proximity and contactable by mobile phone.

10. GST

  1. If you are NOT registered for GST or have no ABN please quote a sale price for your artwork EXCLUSIVE of GST.
  2. You will need to provide us with a *Statement by a Supplier form if you have no ABN or cannot provide us with an ABN.
  3. If you ARE registered for GST please provide us with your ABN and quote a sale price for your artwork INCLUSIVE of GST.

*Statement by a Supplier forms are available on the Australian Tax Office website


All entrants shall permit Darlington Arts Festival Committee to reproduce images of their sculpture for the purpose of promoting the festival only, in any forms of conventional media. Originating artists will be acknowledged.


All unsold works must be collected by the artist or their agent by 4pm on the Monday following the exhibition. Agents collecting work must have the exhibitor’s signed authorisation.


  • Applications open February 2019
  • Applications Close 1 May 2019
  • Site visit May 2019
  • Install day 1 November 2019
  • Exhibition Opens 5pm 1 November 2019
  • Judging 1 November 2019
  • Presentation of awards 1 November 2019
  • De-install 4 November 2019